Virtual Assistant (Part-Time, Remote)

About the role

OAK Media is a Google and YouTube Ads agency working with eCommerce brands across Europe. It is hiring a part-time Virtual Assistant to support the founder directly, handling the calendar, messages, light finance admin and small operations tasks. This is a remote contractor role of around 20 hours per week, spread Monday to Friday on Central European hours, paid by invoice each month.

Key responsibilities

• Manage the founder's calendar: book, move and confirm calls with clients, candidates and the team
• Send and follow up on messages on the founder's behalf via email, Slack and WhatsApp
• Light finance admin: chase overdue invoices, match incoming payments, keep the AR/AP tracker up to date and collect missing invoices from suppliers
• Small operations tasks: prepare documents and contracts from templates, keep ClickUp tidy, run onboarding checklists for new hires and clients
• Flag anything that looks off before it becomes a problem

Required profile

• 2+ years as an assistant, VA or operations support, ideally working directly for a founder, agency or small business
• Excellent written English, as you will write to clients in the founder's name
• Extremely organised and reliable, working from a list and reporting back without being chased

Required skills

• Confident with Google Workspace, Slack and spreadsheets
• ClickUp and Zoho Books are a plus, not required

To apply, use the application form provided; applications sent through LinkedIn without it will not be reviewed.