Administrative Assistant – Swiss Pavilion Expo 2027

About the role

Presence Switzerland (PRS) is seeking an Administrative Assistant to support the Swiss Pavilion at Expo 2027 in Belgrade. The position runs from 8 May 2027 to 24 August 2027 and involves handling a wide range of office and event‑related tasks in a fast‑paced, multilingual environment.

Key responsibilities

• Process incoming written and telephone enquiries in English, Serbian, German and/or French.
• Take minutes of meetings and maintain accurate records.
• Perform simple bookkeeping and manage financial documentation.
• Coordinate transportation, logistics and on‑site event preparation.
• Request and edit accreditation badges for visitors and staff.
• Provide general administrative support for daily operations.

Required profile

• Commercial or equivalent qualification with relevant professional experience.
• Strong organizational skills and ability to work independently.
• Entrepreneurial mindset and capacity to handle stressful, hectic situations.
• Friendly, reliable, team‑oriented attitude with a neat appearance.
• Willingness to take on additional tasks beyond the core description.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• Net salary of RSD 110,000 per month.
• Monthly public‑transport allowance of RSD 3,000.
• Meal allowance of RSD 2,000 gross per month.
• Vacation allowance of RSD 1,000 gross per month.
• Opportunity to work in an international diplomatic setting during a major world expo.