Executive & Business Development Assistant (AI-native)

About the role

We are looking for a proactive, AI‑savvy Executive & Business Development Assistant to support senior leadership across a portfolio of companies. In this hybrid position you will protect leaders’ time, turn decisions into actions, and streamline repetitive tasks using AI‑driven workflows.

Key responsibilities

• Identify, analyze and optimise repetitive, rules‑based tasks, deciding whether to eliminate, standardise, delegate or automate them.
• Implement and manage AI tools for research, drafting, scheduling, reporting and workflow prototyping.
• Document and package reusable workflows, data schemas, prompts and ROI evidence for future scaling.
• Maintain up‑to‑date priority boards in Jira and other tracking systems.
• Provide executive support: track commitments, close open loops, and manage contact consolidation, idea generation and follow‑up automation initiatives.

Required profile

• Previous experience as an executive assistant, business‑development or operations support role.
• Fast, highly organised and comfortable juggling multiple priorities and stakeholders.
• Strong written and verbal English communication; additional languages a plus.
• Trustworthy with confidential information and comfortable working closely with senior leadership.

Required skills

• Hands‑on experience with AI tools and workflow automation.
• Proficiency in Jira or similar task‑tracking platforms (Asana, Trello, Linear, ClickUp, Notion).
• Familiarity with HubSpot or comparable CRM systems.