Office Assistant

About the role

The office assistant provides administrative and organisational support so that the company runs smoothly, supports employees and colleagues, keeps records and coordinates general and administrative activities. The postholder also assists the General Director in planning and carrying out daily work.

Key responsibilities

• Receive, record, sort, archive and distribute incoming and outgoing mail, physical and electronic
• Monitor expiry dates of contracts, insurance policies and licences and notify relevant people in time
• Prepare reports, letters, decisions and other business documents on instruction
• Manage official email and telephone communications, welcome visitors and clients and coordinate with couriers and external partners
• Track stock and organise office supplies, consumables and hygiene products
• Organise staff travel, including transport and accommodation bookings
• Schedule meetings and support internal and external events, workshops and presentations
• Help with employee engagement activities and basic HR questions such as issuing certificates and explaining benefits
• Post job ads, screen applications and coordinate interviews; help new hires get settled
• Keep attendance, sick leave and holiday records for payroll
• Work with maintenance, security and cleaning services and coordinate with all departments
• Support the General Director by preparing presentations and reports, managing calendars and coordinating communication with partners