Program Management Officer, Global HR Time & Payroll Transformation

About the role

Wärtsilä is looking for a Program Management Officer to act as the PMO for its Global HR Time & Payroll Transformation Program, a multiyear, multicountry and multivendor effort that harmonises HR time and payroll processes, consolidates applications and vendors and sets up global governance. The role supports the Program Manager, Project Leads, Regional Coordinators and specialist teams by keeping plans, governance, risks, dependencies and readiness transparent and connected. It reports to the Head of HR Strategy Office and works in a hybrid or remote setup, preferably from a European time zone, with some travel.

Key responsibilities

• Maintain the program governance framework, calendar, meeting cadence and terms of reference, and coordinate agendas, pre-reads, minutes, decisions and action logs for governance forums.
• Monitor compliance with project management standards, stage gates, approval routes and document control, and keep an auditable record of decisions, approvals and scope changes.
• Keep the integrated program plan, milestones, calendars and dependencies up to date, and drive timely status updates and escalation of deviations.
• Produce weekly and monthly program reports (RAG status, critical path, management attention points) and support baseline control, change control and schedule reconciliation.
• Support Regional Transformation Coordinators with country readiness plans, checklists and evidence, and track readiness across people, process, data, technology, vendor, training, communications, controls, cutover and support.
• Coordinate go-live preparation, cutover, hypercare and transition to operations, and link global workstreams with regional and country teams.
• Support the Program Manager with day-to-day coordination, resource, budget and forecast inputs, and independently run program routines, workshops and reviews.

Required profile

• Practical PMO or project coordination experience in a complex, international transformation environment.
• Experience governing large, multicountry, multivendor programs with several parallel workstreams.
• Experience steering operational readiness, deployment, cutover or transition-to-operations across regional or country teams.
• Ability to produce governance packs, executive reporting and reliable documentation.
• Fluent professional English; additional languages are an advantage.

Required skills

• Working knowledge of PMP, PRINCE2, PMBOK, Agile or equivalent.
• Proficiency with Jira, Microsoft 365, Teams, SharePoint, PowerPoint and Excel; Asana or Smartsheet considered ideal.
• HR, time, payroll or HR technology transformation experience is an advantage.