Project Assistant - EU Regional Support Protection

About the role

IOM, a UN-related organization, is recruiting a Project Assistant in Belgrade for the EU Regional Support Protection project on sensitive migration management systems in the Western Balkans (Phase IV). Reporting to the Project Coordinator under the supervision of the Head of Office, the post provides administrative, operational and coordination support so that project activities are implemented and monitored effectively.

Key responsibilities

• Assist in implementing and monitoring project activities.
• Retrieve, compile, summarise and present information and data on project topics.
• Monitor the budget by checking fund availability, obtaining approvals and updating budget information.
• Coordinate administration, liaising with internal units and external parties to start requests, obtain clearances and follow up on actions.
• Draft status reports, highlight delivery shortfalls and bring them to the supervisor's attention.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other documents.
• Organise meetings, workshops and training sessions, and respond to general enquiries.
• Set up and maintain files and records, and perform other relevant duties.

Required profile

• Bachelor's degree in political science or a related field with two years of relevant experience, or a high school diploma with four years of relevant experience.
• Experience liaising with governmental authorities, national and international institutions, UN agencies and NGOs.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work with international humanitarian organisations in a multicultural setting is an advantage.
• Fluency in Serbian and English (oral and written); fluency in one of IOM's official languages is required for all staff.

Required skills

• Organizational and coordination skills.
• Drafting and reporting skills.
• Data management and analysis.

Candidates apply through the IOM e-recruitment system; offers depend on confirmed funding, medical fitness, visa/residency and security clearance requirements, and the selection process may cover similar posts at other duty stations.