Receptionist – Office Front Desk

About the role

We are looking for a proactive Receptionist to manage daily front‑desk operations, welcome visitors, and provide comprehensive administrative support. The role combines customer service, office coordination, and logistical duties in a dynamic, multinational environment.

Key responsibilities

• Manage daily reception activities, greet clients and visitors, and handle phone calls and mail.
• Coordinate meeting‑room bookings, visitor parking, and internal/external meetings.
• Administer access control, issue cards, and monitor security systems.
• Process incoming invoices via Clever Desk and liaise with Finance.
• Maintain the Gingco reservation system for rooms, parking, and user access.
• Organise business travel, including flights, accommodation, and documentation.
• Oversee office supplies, inventory, and facility‑management tasks.
• Maintain archives, databases, and provide day‑to‑day administrative support.
• Assist the Office Manager and cover their duties during absences.

Required profile

• 1‑2 years of experience in a similar front‑desk or administrative role, preferably in a multinational company.
• Strong English communication skills, both written and spoken.
• Excellent organizational, multitasking, and time‑management abilities.
• Proactive attitude with the ability to work independently.

Required skills

• High‑level computer literacy: Microsoft Excel, Word, PowerPoint.
• Typing proficiency.
• Experience with Clever Desk invoicing system.
• Familiarity with Gingco reservation system.

What we offer

• Comprehensive health and international travel insurance.
• Employee Assistance Program covering legal, financial, and mental‑health advice.
• Access to LinkedIn Learning, Udemy courses, and diverse training opportunities.
• Baby Bonus, Compassionate Support Benefit, and up to 10 days of study leave per year.
• Flexible benefits platform and regular employee celebrations.