Bid Manager – IT Projects

About the role

Inmind, a mid-size software engineering firm, is expanding its operations and is looking for a Bid Manager in Belgrade. The Bid Manager is fully responsible for the company's bidding process for IT projects across domestic, regional and international markets, from spotting opportunities to submitting complete, compliant proposals. The role works closely with management on bid/no-bid decisions and offers, and acts as the reference point for procurement regulations.

Key responsibilities

• Monitor public procurements, international tenders and calls for proposals, assess each opportunity and prepare bid/no-bid recommendations for management
• Analyze tender documentation and identify eligibility, qualification, technical and financial requirements
• Plan the bid timeline and coordinate inputs from technical, financial and management colleagues
• Prepare and submit proposal documentation, including electronic submission via the Public Procurement Portal and donor e-procurement platforms
• Work with management and finance on pricing strategy, cost assumptions and the financial part of offers
• Apply the Serbian Law on Public Procurement and EU, World Bank and EBRD procurement rules, and keep management informed on legislative changes
• Review tender and contract conditions, flag legal and commercial risks, prepare consortium agreements and bid securities, and communicate with contracting authorities and clients
• Track awarded contracts and contractual obligations
• Approach consortium partners and subcontractors, analyze tender outcomes and maintain a tender pipeline overview

Required profile

• 7+ years of experience in bid management, preferably for IT and software projects
• Excellent knowledge of the Serbian Law on Public Procurement and EU, World Bank and EBRD procedures
• Experience on the Public Procurement Portal and internationally funded projects
• Ability to work independently, take ownership and coordinate colleagues across departments
• Ability to handle multiple tenders with tight deadlines
• Excellent written and spoken Serbian and English at a business and proposal-writing level

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Understanding of contract conditions, guarantees and consortium arrangements in public procurement

What we offer

• Direct collaboration with top management and a short decision-making chain
• Flexible hybrid work model, Belgrade-based
• Room for advancement in a growing company
• Professional development and a friendly working environment