Facilities Coordinator – Office Operations & Safety

About the role

As a Facilities Coordinator you will be the primary point of contact ensuring the smooth operation of a client’s workplace. You will manage daily services, vendor relationships, budgets and health & safety compliance to deliver a high‑standard office experience.

Key responsibilities

• Serve as first point of contact for guests, visitors and employees, handling issues related to workstations, meeting rooms and building services.
• Own the CMMS ticketing system, log requests from all channels and resolve them within agreed SLAs.
• Coordinate maintenance activities, inspections and flag any health, safety or fire‑code compliance concerns.
• Support financial processes by tracking site spend, managing purchase orders and monitoring budgets.
• Audit and manage on‑site contractors and vendors, fostering collaborative service delivery.
• Organise special events and vendor setups for the client or JLL.
• Track KPIs, prepare regular reports and identify cost‑saving and operational improvement opportunities.

Required profile

• Strong customer‑service mindset with confidence engaging stakeholders at all levels.
• Excellent organisational abilities and capacity to juggle multiple priorities.
• Proactive problem‑solver who takes ownership of issues.
• Comfortable working with numbers, budgets and purchase orders.
• Attention to compliance and safety with accurate record‑keeping.
• Clear written and verbal communication across departments and cultures.

Required skills

• Experience using a Computerised Maintenance Management System (CMMS).

What we offer

• Employment contract with a competitive benefits package including private healthcare, life insurance, seniority allowance and meal & holiday allowance.
• Opportunities to work in a multinational environment with strong long‑term career prospects.
• Access to training and development programs and a supportive company culture.