International Relations and Participant Promotion Coordinator (French and English)

About the role

The International Relations and Participant Promotion Coordinator will act as the main liaison between the exhibition organizers and the delegations of participating countries. Working in both English and French, the coordinator ensures smooth communication, provides administrative support, and drives promotional activities that highlight the exhibition’s objectives.

Key responsibilities

• Maintain regular communication with representatives of participating countries via email, phone, video‑conference and face‑to‑face meetings, delivering information and assistance throughout the preparation phase.
• Provide administrative and operational support for the technical aspects of cooperation between the Republic of Serbia and the participating nations.
• Collaborate with internal teams to fulfil legal and administrative procedures required for the design and setup of exhibition spaces.
• Plan and organise meetings, seminars, presentations and other events to promote the exhibition and enhance information exchange.
• Prepare promotional materials, presentations, brochures and other communication tools that convey the exhibition’s theme, goals and opportunities.
• Monitor developments in participating countries, identify collaboration opportunities, analyse outcomes and propose improvements.
• Deliver urgent translations in the coordinator’s strongest language (English or French) for the director’s office and project team.
• Work closely with all organisational units involved in the exhibition’s planning and execution.

Required profile

• 2–5 years of experience in international cooperation, partnership management, diplomatic or bilateral relations, project management, or organising international events.
• Experience with large‑scale international projects, world exhibitions, conferences, state institutions, embassies or chambers of commerce is a plus.
• Completed undergraduate (240 ECTS) or master’s degree, preferably in international relations, political science, diplomacy, economics, management, foreign languages, marketing, communications or law.
• Excellent command of English.
• Excellent command of French.

Required skills

What we offer

• Opportunity to work on a high‑visibility international exhibition.
• Professional development in multilingual coordination and diplomatic engagement.