Project Management Assistant

About the role

We are looking for a full-time Project Management Assistant to support our project teams in Belgrade. You will act as a central point of contact, ensuring smooth project operations, effective communication, and administrative excellence in a fast-paced environment.

Key responsibilities

• Liaise regularly with the project manager and team to gather information and compile reports for project reviews.
• Arrange and coordinate meetings, including room bookings, equipment, refreshments and travel logistics.
• Maintain customer relationships, serving as a reliable point of contact at all levels.
• Manage office duties such as visitor reception, room allocation, mail, invoices and catering.
• Organise travel arrangements, visa support and expense reporting using e-tools.
• Handle diary and email management, responding on behalf of the PM when appropriate.
• Prepare meeting agendas, take minutes and support the creation of PowerPoint presentations.
• Track invoice payments and provide onboarding support for new team members.

Required profile

• University degree (any field).
• 2-5 years of administrative or assistant experience on project-level tasks.
• Trustworthy, discreet and able to handle confidential information.
• Strong sense of urgency, autonomy and initiative.
• Quality-focused, reactive and able to work well in a team-oriented, customer-focused environment.

Required skills

• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.
• Proficient in Microsoft Outlook.
• Experience with Lotus Notes email.

What we offer

• Opportunity to grow within a global leader in rail and mobility.
• Exposure to international projects and cross-functional teams.
• Continuous learning and career development in a dynamic industry.