Office Experience Coordinator - Intern

About the role

HYCU, an AI resilience company focused on multi-cloud data protection, is looking for a student intern to join its Belgrade office as Office Experience Coordinator. The intern gains practical experience organizing office operations, supporting day-to-day work and learning how modern office administration works, with the chance to suggest improvements. The schedule is part-time, three days per week in the office (24 hours per week).

Key responsibilities

• Help organize company events and team-building activities.
• Organize office operations and procedures, and oversee day-to-day office operations so processes run smoothly.
• Organize the office layout, order stationery and equipment, maintain the office condition and help arrange repairs.
• Coordinate with the IT department on all office equipment.
• Provide general support to visitors and respond to employee queries on office management matters such as stationery, hardware and travel arrangements.
• Partner with the HR team on projects such as branding materials, events and employee birthdays.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Plan in-house and off-site activities such as parties, celebrations and conferences.

Required profile

• Experience in administrative work, reception or office management (including student work, volunteering or internships) is preferable.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent time management, multitasking and prioritization skills.
• Excellent written and verbal communication skills.
• A creative mindset and willingness to suggest improvements.

Required skills

• Good command of MS Office, particularly Excel and Outlook.
• Understanding of basic administrative procedures and systems.