Accounts Payable Assistant

About the role

The Accounts Payable Assistant is part of the Gate Gourmet SSC Finance Team, helping to make everyone's journeys better. The role ensures that vendor invoices are processed consistently, efficiently and in compliance, by building strong relationships within the SSC AP team, with vendors and internal stakeholders, so that invoices are processed on time and queries are resolved accurately.

Key responsibilities

• Process Cost of Sales invoices by matching them to purchase orders and deliveries in SAP and other sub-systems, and process Non-Inventory invoices through coding and distribution in the invoice automation and approval system
• Follow up invoice and purchase order queries with internal and external stakeholders
• Verify and reclassify invoices to comply with accounting and VAT rules and formats
• Create automated domestic and international payment runs and upload them to the bank, and manage manual and one-off payments
• Review and reconcile the AP ledger monthly, maintain vendor accounts and reconcile statements
• Handle month-end accruals and GRNI (Goods Received Not Invoiced) reconciliations, and update the prepayment schedule
• Maintain the AP central mailbox so vendor communications are acted on within 24-48 hours, and submit new vendor and vendor change requests according to policy
• Support monthly AP KPI and dashboard reporting, AP-related internal and external audit queries and ad-hoc tasks
• Manage the archiving and retrieval of AP documentation for the assigned country and keep AP process documentation and task lists up to date
• Foster continuous improvement of AP processes and controls within the SSC

Required profile

• Preferably a degree, a Master's degree desirable
• Demonstrable previous accounts payable experience or similar roles
• English, spoken and written

Required skills

• Experience with foreign currencies and VAT calculation
• SAP experience preferred; accounting qualification or part qualification desirable