Executive Assistant – R&D

About the role

Databricks is seeking an Executive Assistant to support Vice Presidents in the R&D organization. Based in the Belgrade office, the EA will partner with an Engineering VP and at least one additional R&D leader, handling fast‑paced, multi‑executive responsibilities across time zones.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for R&D VPs, aligning with business priorities and preventing conflicts.
• Coordinate scheduling across teams and organizations to ensure seamless cross‑functional collaboration.
• Support engineering planning cycles, quarterly business reviews, and key milestone syncs.
• Own end‑to‑end expense and travel processes, ensuring compliance and identifying workflow efficiencies.
• Prepare briefing materials, agendas, and follow‑up documentation for executive meetings and R&D reviews.
• Maintain accurate records of meetings, events, and requests, driving action‑item tracking and meeting cadence management.

Required profile

• 5+ years of executive administrative experience, preferably in a global technology or software environment.
• Proven ability to exercise sound judgment, prioritize competing demands, and communicate trade‑offs clearly.
• Strong relationship‑building and communication skills with C‑level assistants and external stakeholders.
• High level of discretion handling confidential information.
• Willingness to travel occasionally across EMEA and adjust schedule for critical US‑based meetings.

Required skills

• Advanced calendar management using Gmail and Google Calendar.
• Proficiency with AI tools and workflow automation.