Executive Assistant – Support Sales Executives (EMEA)

About the role

Databricks is seeking an experienced Executive Assistant in Belgrade to support two to three senior Sales Executives across EMEA. The role involves managing complex, multi‑time‑zone calendars, coordinating high‑volume interview schedules, and acting as a liaison for customer‑facing engagements.

Key responsibilities

• Proactively manage and optimize multi‑time‑zone calendars, anticipating conflicts and aligning with business priorities.
• Plan, coordinate and execute executive travel, team off‑sites and high‑visibility events while adhering to budget and policy.
• Serve as the primary point of contact for meeting and event requests, including large‑scale interview coordination for the Sales organization.
• Prepare briefing materials, agendas and follow‑up documentation to ensure executives are well‑prepared.
• Maintain accurate records of meetings, events and requests, and provide timely follow‑up.
• Handle confidential information with discretion and support other executive staff as needed.

Required profile

• 5+ years of executive administrative experience, preferably in a global technology or software company.
• Direct experience supporting Sales or other customer‑facing teams.
• Strong judgment and ability to make independent decisions in ambiguous or high‑stakes situations.
• Excellent organizational, time‑management and prioritization skills, managing multiple complex projects simultaneously.
• Fluent English (C1) with the ability to communicate with C‑level assistants and external stakeholders.
• Willingness to travel occasionally across EMEA and adjust schedules beyond regular office hours.

Required skills

• Advanced Gmail and Google Calendar expertise.
• Proficiency with AI‑enabled productivity tools.
• Experience with large‑scale meeting, event and travel logistics planning.