Executive Assistant to COO

About the role

QORE, a corporate‑grade payment service provider, is seeking a highly organized Executive Assistant to directly support its Chief Operating Officer. The role blends traditional executive assistance with hands‑on execution support, turning leadership direction into tracked action and protecting the COO’s time.

Key responsibilities

• Manage the COO’s calendar, schedule and prioritize meetings, resolve conflicts and allocate time according to business priorities.
• Prepare meeting materials, document decisions and track follow‑up actions to completion.
• Translate leadership instructions into clear execution units (e.g., Jira tickets) with objectives, owners, priorities, due dates and definitions of done.
• Maintain visibility over ongoing initiatives, identify stalled tasks or unclear ownership and drive progress through follow‑ups and escalation.
• Filter and refine incoming requests, ensuring clarity and completeness before reaching the COO.
• Monitor Jira boards and internal communication channels for early signs of risk to deadlines, customers, revenue, partners or compliance.
• Deliver daily execution briefings summarising progress, risks and decisions needed.
• Organise travel, handle expense reports and manage internal and external communications on behalf of the COO.

Required profile

• Prior experience as an Executive Assistant or similar role, preferably supporting C‑level leadership in a fast‑paced environment.
• Strong organisational skills with the ability to manage multiple priorities and protect senior leadership time.
• Proactive attitude and ability to anticipate problems and drive resolution.

Required skills

• Jira (or similar task‑tracking tool)