Executive & Business Development Assistant (AI-native)

About the role

We are looking for a sharp, AI‑native Executive and Business Development Assistant to support senior leadership across a portfolio of companies and external partners. The role combines high‑level administrative support with the implementation of AI tools to streamline repetitive, rules‑based work and improve overall efficiency.

Key responsibilities

• Identify, document and optimise repetitive, high‑friction tasks, deciding whether to eliminate, standardise, delegate or automate them.
• Deploy AI tools daily for research, drafting, scheduling, reporting and prototype AI‑assisted workflows.
• Maintain accurate priority views in Jira or similar tracking systems and track commitments to closure.
• Support initiatives such as contact consolidation, idea generation and follow‑up automation (e.g., Unified Contacts, Idea Engine, Follow Up Commando).
• Package reusable workflows, data schemas, prompts and ROI evidence into potential customer offerings.
• Document simple workflows for repeatability, delegation or automation.

Required profile

• Previous experience as an executive assistant, business development or operations assistant.
• Fast, highly organised and comfortable juggling multiple priorities and stakeholders.
• High tolerance for a fast‑paced, context‑switching environment.
• Strong written and verbal English communication; additional languages a plus.
• Trustworthy with sensitive information and able to work closely with senior leadership.

Required skills

• Proficiency with AI tools and workflow automation.
• Familiarity with Jira or comparable task‑tracking platforms (Asana, Trello, Linear, ClickUp, Notion).
• Experience with HubSpot or similar CRM systems.
• Hands‑on experience with AI tools beyond basic chat usage.