Executive & Business Development Assistant (AI-native)

About the role

We are looking for a proactive, AI‑savvy Executive and Business Development Assistant to support senior leadership across a portfolio of companies. The role combines high‑level administrative support with the implementation of AI‑driven workflows to streamline repetitive tasks.

Key responsibilities

• Identify, analyze and optimize repetitive, rules‑based work across leadership’s daily activities.
• Select appropriate solutions: eliminate, standardize, delegate, or automate tasks.
• Deploy AI tools for research, drafting, scheduling, reporting and prototype AI‑assisted workflows.
• Document and package reusable workflows, data schemas, prompts and ROI evidence.
• Maintain up‑to‑date priority tracking in Jira or similar tools.
• Provide executive support: track commitments, close open loops, manage contacts, generate ideas and automate follow‑ups.
• Contribute to initiatives such as Unified Contacts, Idea Engine and Follow‑Up Commando.

Required profile

• Previous experience as an executive assistant, business development or operations support.
• Exceptional organization, ability to juggle multiple priorities and stakeholders.
• High tolerance for fast pace and frequent context switching.
• Strong written and spoken English; additional languages a plus.
• Trustworthy with confidential information and comfortable working closely with senior leaders.

Required skills

• Proficiency with AI tools and workflow automation.
• Experience with task‑tracking platforms (Jira, Asana, Trello, Linear, ClickUp, Notion).
• Familiarity with CRM systems such as HubSpot.