Office Assistant

About the role

We are looking for a proactive Office Assistant to support daily operations and ensure a smooth, professional environment for visitors, staff, and clients. This role involves handling communications, managing documents, and coordinating office logistics.

Key responsibilities

• Answer phones, manage emails, and handle mail and correspondence.
• Greet and assist visitors, clients, and employees in a courteous manner.
• Maintain and organize physical and electronic office files, records, and documents.
• Schedule appointments, meetings, and conference rooms as needed.
• Assist in preparing reports, presentations, and other documents using office software.
• Manage inventory and order office supplies to maintain adequate stock levels.
• Coordinate travel arrangements and accommodations for staff when required.
• Liaise with vendors and service providers for office maintenance and repairs.
• Support the organization and execution of office events, meetings, and conferences.

Required profile

• High school diploma or equivalent; additional education or certifications are a plus.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication abilities.
• Positive attitude, strong work ethic, and willingness to take on varied tasks.
• Ability to work independently and collaboratively in a fast‑paced office environment.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)