Accounts Payable Administrator

About the role

The Accounts Payable Administrator joins the finance team at BVP Serbia, reporting to the AP Team Lead. Working from the Belgrade office on a hybrid schedule, the role supports invoice processing, vendor communication, and documentation across multiple entities.

Key responsibilities

• Enter and post recurring and operational invoices in NetSuite, ensuring correct accounting period allocation.
• Match invoices to vendor agreements, flag duplicates or coding errors, and obtain approvals via Slack or email.
• Support bi‑monthly vendor payment runs and handle urgent payment requests with proper authorizations.
• Organise and upload receipts, reconcile vendor statements, and assist with Visa/Float card reconciliations.
• Maintain master tracking sheets and Google Drive documentation, including vendor certificates (COI, WSIB, W9).

Required profile

• Fluency in written and spoken English.
• Strong working knowledge of MS Office or Google Workspace.
• Hands‑on experience with accounting or AP software such as QuickBooks, SAP, Oracle, or similar.
• Proficiency with ERP systems (NetSuite) and document‑management tools.
• Previous experience in accounting or accounts payable.

Required skills

• Strong attention to detail for accurate invoice processing.
• Excellent organizational abilities to manage multiple recurring tasks.
• Initiative and accountability with minimal supervision.
• Adaptability to a fast‑paced environment and shifting priorities.
• Professional discretion handling sensitive financial information.
• Effective time‑management, especially during month‑end or audit periods.
• Willingness to work shift‑based schedules when needed.