Administrative Manager - Belgrade Office

About the role

An Administrative Manager is sought to run the day-to-day operations of the Belgrade office. The role combines office management, HR administration, cash handling and travel support.

Key responsibilities

• Office management: ensure smooth daily operations and a comfortable working environment; coordinate maintenance, cleaning, supplies and equipment; manage inventory, assets and furniture disposal; liaise with vendors, service providers, the landlord and subtenants; manage documentation, invoices and payments; coordinate document signing, distribution and correspondence with other offices; maintain physical and digital archives.
• Cash management: coordinate cash collection and salary distribution; keep cash transaction records and financial reports; monitor cash balances and safe management.
• HR administration: prepare employment contracts, amendments, leave and termination documents; maintain employee records and HR archives; monitor contracts, residence permits and document expiry dates; coordinate payroll-related HR updates with accounting; support residence and permanent residency applications and government procedures; assist employees with banks, authorities, translations and interpretation.
• Travel management: arrange flights, accommodation and transfers; support employees on business trips; maintain travel records and expense documentation; assist with visas; provide backup support for the travel team.

Required profile

• Experience in an administrative role with a strong organisational component (office management, documentation, vendors or employee support); industry does not matter.
• Fluent Serbian and Russian; English from upper-intermediate (B2) to fluent.
• Responsible, well organised and flexible, able to manage your own workload independently.
• Nice to have: Serbian citizenship and experience with HR documentation or residence permit procedures for foreign employees.

What we offer

• Fixed-term employment contract with maternity cover, until around May 2028.
• Hybrid format: 2-3 days a week in the Belgrade office, the rest from home.
• Health insurance.
• Start date: mid-December 2026.