Head of Admin & Workplace

About the role

ChillBase, a game development studio, is looking for a Head of Admin & Workplace to lead its administrative function, manage its international office network (hubs) and oversee local employee support services such as Global Mobility, Travel and Office Management. The goal is to create a high-class physical environment and service for teams worldwide.

Key responsibilities

• Launch new offices and hubs from scratch (key focus: Dubai, Serbia, Kazakhstan, etc.), covering search, lease negotiation, design and fit-out
• Manage construction, renovation and facilities contractors, engage external technical supervision and validate estimates, materials and timelines
• Develop and roll out unified quality, safety and comfort standards across all locations
• Run full budgeting for the admin block (CapEx / OpEx), control payment pipelines and contract approvals, and defend budgets with Finance and Legal
• Set up fast, transparent workflows between Admin, Legal and Finance to avoid cash flow gaps and missed deadlines
• Lead relocation, visa support and legalization processes (Global Mobility) with local vendors and legal advisors
• Oversee corporate travel management, team offsites and local events
• Develop the "office as a product" concept: custom merch, recognition programs and employee experience
• Lead a distributed team of around 10 people (Office Managers, Travel Coordinators, Global Mobility Specialists), setting KPIs and protecting the team from burnout

Required profile

• Proven track record leading an administrative function or an international office network
• Hands-on experience launching offices from scratch in international locations
• Strong financial and legal acumen, including CapEx / OpEx budgeting, procurement and contract management
• Experience managing contractors, tenders and construction/renovation quality control
• Understanding of Global Mobility, legalization and relocation workflows
• Team management skills focused on structure, role clarity and goal alignment
• Fluent Russian and business-conversational English

What we offer

• Growth opportunities, regular salary reviews based on performance and a promotion system
• Hybrid work and flexible hours with the option of taking days off
• Sick days without loss of pay and support in difficult life situations

Candidates apply through the company's careers portal; matching profiles are invited to an initial conversation with a recruiter, possibly followed by technical interviews and a closing conversation with a hiring manager.