Office Administrator - Assistant to the General Manager

About the role

Roche is looking for an Office Administrator and Assistant to the General Manager in Belgrade. The role keeps the office running smoothly and provides high-level administrative and operational support to the General Manager, covering a range of administrative tasks and supporting other departments. It is central to keeping the workplace efficient and productive and to supporting executive leadership workflows.

Key responsibilities

• Answer phone calls and receive visitors promptly, accurately, professionally and courteously
• Coordinate office cleaning, supply deliveries and equipment maintenance with external vendors
• Book hotels, flights and transfers for employees on business trips and organise travel logistics and itineraries for the General Manager
• Provide general administrative support to employees and create purchase requisitions for general costs
• Update and maintain office policies and procedures
• Support the General Manager with calendar and agenda management, meeting prioritisation and day-to-day coordination
• Handle sensitive, confidential business matters and documentation with discretion and integrity

Required profile

• Proven experience in office management
• Experience in a multinational company is an advantage
• Good knowledge of English
• Comfortable in a dynamic, changing and growing environment
• Self-motivated, with customer focus, strong organisational and multitasking skills

Required skills

• Proficiency in MS Office