Sales & Marketing Program Coordinator

About the role

Allergan Aesthetics, part of AbbVie, is hiring a Sales & Marketing Program Coordinator for a two-year fixed-term hybrid position in its Belgrade office. You will work closely with Product Managers and the Sales and Marketing Manager to coordinate promotional material approvals, support the planning and delivery of events, and provide practical support to the sales team. The role also involves coordinating with internal stakeholders and external suppliers to keep projects on track, within budget and in line with local requirements and company procedures.

Key responsibilities

• Promotional material approval: coordinate the approval process, create requests in the approval system, follow up with Regulatory and Compliance teams, manage revisions and track deadlines to final certification, and manage material withdrawals.
• Events, congresses and meetings: handle logistics and administration for sales meetings, product launches, congresses and medical education events, ensure materials and invitations are approved, provide on-site support, and maintain an annual event calendar.
• Budget and expenditure tracking: record project costs, track promotional spend against the tactical plan, check purchase orders, estimates and invoices, and submit them to Finance or the external accounting agency.
• Sales team support: coordinate the distribution of marketing materials, track inventory, and collect feedback on the usefulness of materials.

Required profile

• Experience in a sales administration or coordination role.
• Experience supporting events, meetings or similar activities.
• Fluency in written and spoken English.
• Ability to prioritise a varied workload and deliver accurately under pressure, and to work independently and collaboratively.
• Regulated industry experience is an advantage but not essential.

Required skills

• Strong organisation and planning skills, with a track record of managing multiple projects and meeting deadlines.
• Confidence using Microsoft Office and other business systems such as databases and approval platforms.

The position is hybrid, with in-office days on Tuesday, Wednesday and Thursday.