Vendor Management Coordinator - Clinical Supplies

About the role

As part of a PPD clinical research team, the Vendor Management Coordinator supports clinical supplies operations and administrative activities across the full lifecycle of low to moderate complexity studies. The role works with vendors and purchase orders, and helps make the world healthier, cleaner and safer.

Key responsibilities

• Support day-to-day operations of study drug, comparator and depot management.
• Coordinate with vendors and support vendor management when clinical supply services are outsourced.
• Request and review vendor quotations so that pricing, scope, quantities and services match client requirements.
• Create and manage Purchase Orders in line with global procedures, agreements, approvals and financial controls.
• Review complex vendor invoices against quotations, POs, contracts and services performed, and coordinate with Procurement, Finance and Accounts Payable to resolve discrepancies.
• Follow up on distribution plans, Site Initiation Visit dates, product requirements, delivery timelines and quality standards.
• Take part in GCS mini-team meetings and support departmental project teams.
• Ensure all activities comply with company Good Practices, procedures and client requirements, and complete ongoing training on clinical supplies, GxP and regulations.

Required profile

• Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences or a related field.
• At least 2 years of relevant experience in vendor management, procurement, PO administration, accounts payable/invoice review, supply chain or clinical supplies.
• Experience with complex vendor quotations, invoices and pricing structures is preferred; experience in a regulated industry is an advantage.
• Intermediate to advanced English, with strong written and verbal communication.

Required skills

• Proficiency in Microsoft Office, especially Excel, Outlook, Word and PowerPoint.
• Good analytical, problem-solving and time-management skills.
• Understanding of clinical supply processes such as manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging and depot management.
• ERP, procurement or financial systems experience is an advantage.