Executive Assistant to the COO

About the role

QORE, a corporate payment service provider, is looking for a highly organized and proactive Executive Assistant to support its COO. The assistant provides high-level operational and administrative support and acts as a central point of coordination between the COO and the wider organization, combining traditional executive assistance with hands-on execution support.

Key responsibilities

• Manage the COO's calendar and meetings, resolve conflicts, prepare information, document decisions and track follow-ups until completion.
• Turn leadership instructions into clear execution units (e.g. Jira tickets) with objective, owner, priority, due date and definition of done; own the follow-up rhythm and escalate stalled tasks or unclear ownership.
• Filter and refine incoming requests for the COO, chase missing context and rewrite them concisely.
• Track Jira boards and internal channels for early signs of risk, and deliver daily execution briefings summarizing progress, risks and blockers.
• Run weekly and monthly execution reviews, surfacing bottlenecks and proposing process improvements.
• Handle travel, expense reports and other admin tasks, manage internal and external communication and gatekeep access to the COO's time.

Required profile

• Prior experience as an Executive Assistant or similar role, ideally supporting C-level leadership in a fast-paced or fintech/tech environment.
• Strong organizational and analytical skills, with a good sense of priorities and risk.
• Discretion, trustworthiness and professionalism with confidential information.
• Comfortable in a fast-paced environment with shifting priorities.
• Written and spoken English.

Required skills

• Project and task management tools such as Jira.
• Excellent communication skills, able to engage teams independently and turn vague requests into clear actions.

What we offer

• Competitive compensation.
• Private health insurance and wellness benefits.
• Budget for tools, learning and professional development.
• Long-term incentives aligned with company growth.