Project Assistant

About the role

IOM, a UN-related organization on migration, is recruiting a Project Assistant for the EU Regional Support Protection Sensitive Migration Management Systems in the Western Balkans Phase IV project. Reporting to the Project Coordinator under the Head of Office, the role provides administrative, operational and coordination support to implement and monitor project activities.

Key responsibilities

• Assist in implementing and monitoring project activities.
• Retrieve, compile, summarise and present information and data on project topics.
• Monitor the budget by verifying fund availability, obtaining approvals and updating budget information.
• Support administrative coordination, liaising with internal units and external parties to initiate requests, obtain clearances and follow up on actions.
• Draft status reports, highlight delivery shortfalls, and draft correspondence, reports, briefing notes, graphics, statistical tables and presentations.
• Organise meetings, workshops and training sessions, and respond to information requests.
• Set up and maintain files and records, and perform other relevant duties.

Required profile

• Bachelor's degree in political science or a related field with two years of relevant experience, or a high school diploma with four years of relevant experience.
• Experience liaising with governmental authorities, national and international institutions, UN agencies and NGOs.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Fluency in English and Serbian (oral and written).
• Advantageous: prior work with international humanitarian organisations in a multicultural setting.

Required skills

• Organisational and coordination skills.
• Drafting and reporting skills.
• Data management and analysis.
• Fluency in English and Serbian.