Senior Project Management Support Assistant

About the role

The Project Management Support Senior Assistant provides essential administrative and coordination assistance to ensure the effective delivery of UNODC projects. Working closely with project teams and senior management, the role covers planning, implementation, monitoring, reporting, logistics and procurement activities.

Key responsibilities

• Deliver administrative and coordination support for project planning, implementation, monitoring and reporting in compliance with UNODC rules and SOPs.
• Track project progress, deliverables, contracts, travel, workshops and grants, ensuring timely follow‑up and accurate documentation.
• Prepare reports, briefing materials and meeting notes for management and stakeholders.
• Maintain and update project tracking tools and archive operational data.
• Organise logistics for meetings, workshops, conferences and steering‑committee events, including travel, accommodation, catering and security arrangements.
• Process travel authorisations, expense claims and reimbursements in line with UNODC policies.
• Prepare and distribute workshop and mission materials, liaising with vendors, venues and participants.
• Support procurement processes by preparing requisitions, purchase orders and payment requests in the ERP system, verifying invoices and contractual deliverables.
• Assist in tender reviews, contract administration, amendments and extensions, and maintain procurement documentation for audit.
• Provide administrative and logistical assistance to senior management, including scheduling, mission planning and minute‑taking.
• Process operational advances, minor procurement requests and other administrative transactions according to established protocols.

Required profile

• Proven experience in administrative support for projects, preferably within an international organization.
• Familiarity with UNODC rules, regulations and standard operating procedures.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in using an Enterprise Resource Planning (ERP) system for procurement and financial tracking.